Evaluation Terms of Reference (ToR)

RDRS Bangladesh

Evaluation Terms of Reference (ToR)

Midterm Evaluation of the Improving WatSan and Personal Hygiene in Dimla (IWPHD) Project

1. Investment Profile

Improving WatSan and Personal Hygiene in Dimla (IWPHD) project is sponsored by KiK Textilien and Non-Food GmbH. It has been started in January 2012 and will end in 2016. The project involves ten unions of Dimla upazila, its households, schools bazaars and Federations. People in this area have been committed to have access to safe and adequate drinking water, hygienic sanitation and good practice of hygiene. The relevant authorities (Union Parishad, Upazila Parishad, GoB officials) have committed to providing necessary support through the project,. Federations will help local people to sustain project interventions into long run. The federations have already been recognized as independent grass-root organizations who are actively engaged in local community development in RDRS working areas.

The key objectives of the project are to improve environmental condition through sustainable improvement of safe water, sanitation, and personal hygiene in all institutions and households in the project area by promoting empowerment of poor, women, disable and ethnic minority through building, strengthening and empowering of community base organizations.

Prime objective of the project is to ensure access to safe water supply options, use and maintain, ensure access to sanitation options, use and maintain, improve key hygiene behaviors by the people in the project areas, build the capacity of users, promote formal & informal institutions , maintain and continual use of safe water supply and sanitation facilities along with sustainable hygiene practices, increase community participation in WatSan and PH, include local government representatives in WatSan and PH, improve WatSan and PH at school level.

Throughout the project Community Based Organizations (CBOs) has been formulated to gear up the activities at community level. RDRS Federations has been included as catalyst to carry out the project activities, while these institutions have been used in training and other meetings. Student forums, women forum, youth forum has been formed in the project while some other remaining groups of RDRS including Union Federations has been used in several activities. Local government offices involvement in WatSan and PH has been accelerated. Volunteerism has been encouraged throughout the project, while community participation has been given emphasis with a view to community ownership. Monthly progress has been reviewed. Emphasis has been given on advocacy issues. CBOs has been strengthened and empowered through ensuring their active participation and involvement in community situation analyses, community action plan development and implementation of the same. Emphasis has been given for inclusiveness of the poorest, women, vulnerable and socially excluded people in the CBOs. Motivational activities have been strengthened to ensure sustained hygiene behaviors at practice level. Audience specific IEC/BCC materials has been used and different social mobilization activities has been undertaken including campaigns of varied nature.

KiK Textilien & Non-Food GmbH is the sole funding agent for this project. Total funding amount till date is about 34,561,544BDT. Allocations are 7568980BDT in 2012, 11,979,581BDT in 2013 and 15,012,983BDT in 2014. The average contribution by community people is approximately which is made as a sign of sustainability and accelerate to insure Federation’s straightening.

The funds are managed through standardized systems, outlined in an operations guideline, which is updated periodically. Allocations for project funding are approved by Managing Director (CSR), KiK Textilien & Non-Food GmbH Germany.

Considerable effort has been expended in establishing operations and identifying needs, objectives and expected results.

2. Reasons for Evaluation

RDRS Bangladesh wants to review this project policy and operations to ensure achieve the project goal and outcomes by the end of December 2016. Now the project is passing half way and this is the right time to review the results, challenges and lessons learnt to ensure achieving goal. The results contribute to better informed decision-making, foster an environment of learning by doing and promote greater accountability for performance.

Project has been selected for evaluation to identify performance levels, achievements and lessons learned. An evaluation is needed to ascertain results to date for use in determining optimal strategies for project continuation in last two years.

The project aims to know actual level of achievement and how the next time will be performed to achieve goal.

3. Scope and Focus:

The consultant will:

  • Assess progress made towards the achievement of results at the outcome and output levels
  • Determine if the results contribute to the project’s overall goals of 100% sanitation and sustainable development.
  • Assess the reasonability of the relationship between project costs and results
  • Assess performance in terms of the relevance of results, sustainability, shared responsibility and accountability, appropriateness of design and resource allocation
  • Identify lessons learned and provide recommendations for guiding project policies and initiatives

More specifically, the evaluation will focus on – but not be limited to – reporting on progress in achieving results relating to project outputs and outcomes as follows:

v  Has the project resulted in Dimla being better positioned and equipped to champion WaSH (Water Sanitation & Hygiene) issues?

v  To what extent have partnerships to promote WaSH (Water Sanitation & Hygiene) issues been strengthened?

v  How have the project contributed to the advancement of WaSH (Water Sanitation & Hygiene)?

v  What is the current strength of Union Federation to carryout WaSH (Water Sanitation & Hygiene) activities?

v  How the Union Federation perform to ensure sustainability of the project outcome in current design of the project?

v  What has been achieved by the project initiatives?

v  How project achieve its goal during next two years of the project?

v  Have stakeholders been actively and meaningfully involved in project planning, implementation, re-design and monitoring?

4. Stakeholder Involvement

Stakeholder participation is fundamental to IWPHD evaluation. The Consultant is expected to conduct a participatory evaluation providing for active and meaningful involvement by investment partners, beneficiaries and other interested parties. Stakeholder participation is to be an integral component of evaluation design and planning; information collection; the development of findings; evaluation reporting; and results dissemination.

Stakeholder of IWPHD Project:

Funding Partner: KiK Textilien & Non-Food GmbH

Implementation Partner: RDRS Bangladesh

Activity and sustainability stakeholder:

  • Union Federation
  • Union Parishad
  • School Teacher
  • Students
  • Federation Groups
  • Related GoB authorities (DPHE, DPE etc.)
  • Bazaar Committee
  • School Management Committee (SMC)
  • Women and youth forum of Federation

5. Accountability and Responsibilities

RDRS Bangladesh’s assigned personnel will represent the organization during the evaluation.

The assigned person will responsible for:

  1. Provide necessary reports, analysis, and guideline of the project
  2. Provide necessary support to consultant/farm
  3. Coordinate project personnel and consultant/farm activities to achieve better result
  4. Coordinate to arrange field visit to consultant/farm.
  5. Approval of all deliverable

The Consultant/firm is responsible for:

1)    Conducting the evaluation;

2)    Conducting and arrange data collection and processing of data

3)    Find out and present best practices, lesson and future guidance

4)    Find out and present scope of work in future which related to WaSH (Water, Sanitation & Hygiene)

5)    The development of results

6)    Deliver report in both official languages

7)    The consultant/firm will report to the head of programme coordination

6. Evaluation Process

The evaluation will be carried out in conformity with the principles, standards and practices set out in the project.

6.1. Evaluation Work plan:

The Consultant will prepare an evaluation work plan to operationalize and direct the evaluation. The workplan will describe how the evaluation will be carried out, bringing refinements, specificity and elaboration to the terms of reference. It will be approved by Head of Programme Coordination and act as the agreement between parties for how the evaluation will be conducted.

The evaluation workplan will address the following reporting elements

ü  Overview of Investment

ü  Expectations of Evaluation

ü  Roles and Responsibilities

ü  Evaluation Methodology

ü  Evaluation Framework

ü  Information Collection and Analysis

ü  Reporting

ü  Work Scheduling

6.2. Field Mission

The evaluation will include site visit to Dimla to consult with IWPHD field personnel and project stakeholders; and to collect information in accordance with the requirements stipulated in the evaluation workplan. This mission is expected to be no longer than two weeks in duration.

6.3. Evaluation Report

The Consultant will prepare an evaluation report that describes the evaluation and puts forward the evaluator’s findings, recommendations and lessons learned. The presentation of results is to be intrinsically linked to the evaluation issues, establishing a flow of logic development derived from the information collected.

7. Deliverables

The Consultant will prepare:

1)    An evaluation workplan;

2)    Findings and future plan presentation

3)    An evaluation report

These deliverables are to be

v  Prepared in English only, except for the final evaluation abstract/executive summary that will be submitted in both official languages.

v  Submitted to RDRS Bangladesh electronically and/or on diskette in MS Word/Excel (which will need in specific perpose) and PDF version.

v  Submitted in hard copy format (specified number of copies).

All reports are to be submitted to the Head of Programme Coordination through specified assigned personnel.

7.1. Draft Evaluation Workplan

A draft workplan will be submitted within two (2) weeks of the signing of the contract.

7.2. Final Evaluation Workplan

Within one (1) week of receiving RDRS Bangladesh’s comments on the draft workplan, the Consultant will produce a final evaluation workplan.

7.3. Draft Evaluation Report

The Consultant will submit a draft evaluation report for review by RDRS Bangladesh within four (4) weeks of returning from mission. Three copies in hard copy format and one copy in soft copy format are to be submitted.

7.4. Final Evaluation Report

Within one (1) weeks of receiving RDRS Bangladesh’s comments on draft report, the Consultant will submit a final evaluation report, including an evaluation abstract/executive summary. Five (5) copies in hard copy format and one copy in soft copy format are to be submitted. (Both Word and PDF format)

8. Evaluator Qualifications

The evaluation will be carried out by a team of at least two senior consultants. The consultant will be:

v  A reliable and effective person with extensive experience in conducting evaluations and a proven record in delivering professional results.

v  Fluent in English and Bangla.

v  Fully acquainted with RDRS Bangladesh’s reporting process and procedure

v  Experienced in the region (North West WaSH factor).

v  Have experience with donor funded programs targeting WaSH (Water, Sanitation & Hygiene.

9. Cost for Conducting Evaluation:

The basis for payment and payment scheduling will be determined during contract negotiations. Options for method of payment include: 1) fixed–price 2) Checque 3) Vat/Tax will be deducted during payment.

Cost with VAT/Tax is about 1, 00,000BDT (consolidate)

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